Arts & Adventures For Members

EACH CLUB MEMBER IS ASKED TO…

Time to Live Zoom Event:

Day(s)

:

Hour(s)

:

Minute(s)

:

Second(s)

ENGAGE!

Do what you can when you can.  Trade tasks with others.  S t r e t c h  yourself a little!  This is the one project each year that requires the participation of ALL club members.

PROCURE 5 ITEMS

Forms:

  1.  Donor Letter & Form COMING SOON
  2.  Donation Form only  COMING SOON
  3. Online Donation Form

Completed forms go to Brad.  Take a photo of the form and email it to brad@beachrotary.org.

Digital assets. It helps A LOT when you provide the donor’s logo and photo(s). You can attach them when you fill out the Online Donation Form or email them to brad@beachrotary.org.

Auction Items go to Paul.  Ask the donor to help us market their business with items to help with display, such as their business cards, brochures, or returnable items.  

DEADLINES:

LAST DAY TO SUBMIT DONATION INFO:
Tuesday, March 1, 2022, at midnight (online).

LAST DAY TO DELIVER ITEMS:
Friday, March 4, 2022

REGISTER

Register yourself and, if you are a team leader, your volunteers as all members and volunteers must be registered. Please take care of this early.  https://charityauction.bid/aa2021

HOLD AT LEAST 1 POSITION

Plan to lead or work on event committees.  This is our Club’s big fundraiser for the year and all hands on deck are needed.  When a member doesn’t step up, it usually means a Team Leader, who is already doing a lot, has to either fill in themselves or try to find another volunteer (not easy!).  Be kind to your fellow Club members and do your part. 

We have more fun together and we’re making the world a better place!

JOBS BOARD

Your club needs your help!  

View the list of positions needed to execute a successful event and please sign up for more than one if you’re able.  Contact any Team Leader for more information.

To sign up, contact Lynn (Logistics Team Leader) and she’ll update the list to include your name.   Then get in touch with your Team Leader to get started!

talk to EVENT LEADERSHIP

Team Leaders ensure all responsibilities and volunteers for their area are fully managed.  This year’s Team Leaders are:

  • Arts & Adventures Chair:  Brad Browning
    • Data Management: Brad Browning
    • Logistics:  Lynn Raymer with Keleigh Schwartz
    • Procurement:  Mark Magee, with Paul Estrella
    • Marketing & Ticketing: TBD
    • Silent Auction:  Nancy McAllister
    • Live Auction:  TBD

Donate Now:

Tell us about yourself.

Tell us about the donor.

If yes, check, then skip to the next section. If no, keep going!

If you have a digital logo or photo which will help us promote the donor, please use this tool to attach it now.

Of course, if this is only if they prefer public acknowledgment.
Click or drag a file to this area to upload.

Tell us about the donation.

If display materials need to be returned, please list:
Please note per each, per lot, etc.
Specific date(s) of use? "Must use by" date? Blackout dates? Restrictions or requirements?

If you have photos of the donation, or other items which will help us display/promote it, please use this tool to attach the digital assets now. Alternately, you can send them to data@beachrotary.org via email. Thank you!

Click or drag a file to this area to upload.
Click or drag a file to this area to upload.
Click or drag a file to this area to upload.
Click or drag a file to this area to upload.

Display items can be delivered with the donation. Clearly mark each whether for the winner or only for display and need to be returned.

Examples: [a] Already given to Solicitor [b] Please ask the solicitor to contact donor [c] In the process

After you click SUBMIT, please wait while your information is received. You'll see a green block here with a success message once that has happened. We'll also send you an email with a copy of your submission. Thank you.

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