Eats, Arts, & Adventures: for Members

EACH CLUB MEMBER IS ASKED TO…

ENGAGE!

Do what you can when you can.  Trade tasks with others.  S t r e t c h  yourself a little!  This is the one project each year that requires the participation of ALL club members.

HOLD (AT LEAST) 1 WORKING POSITION

• Lead or work on event committees.

• Be at the School for training and walk-through the Friday before the auction at 6:00 pm.

• Help with setup at the Museum on Friday, breakdown Saturday night and/or final cleanup Sunday. Many hands make light work!

• Team Leaders: ensure all responsibilities and volunteers for your area are fully managed.

buy/sell 4 TICKETS

Buy a ticket to the event for yourself and SELL tickets to people in your circle of influence who may be high bidders due to their belief in children’s programs and their resources to bid. Selling tickets not your cup of tea?  Trade duties with another member so you’re both tasked with what you are best doing.  Don’t just ignore; trade and engage!

PROCURE 5 ITEMS

Forms:

  1. pdf file Donor Letter & Form
  2. pdf file Donation Form only
  3. Online Donation Form

Completed forms go to Brad.  Take a photo of the form and email to brad@beachrotary.org. Or, give forms to him at a club meeting.

Digital assets. It helps A LOT when you provide the donor’s logo and photo(s). You can attach them when you fill out the Online Donation Form  or email to brad@beachrotary.org.

Auction Items go to Paul.  Ask the donor to help us market their business with items  to help with display, such as their business cards, brochures, or returnable items.  

DEADLINES:

LAST DAY TO SUBMIT DONATION INFO:
Friday, March 13, 2020 at midnight (online).

LAST DAY TO DELIVER ITEMS:
Tuesday, March 17, 2020 at the club meeting.

Time to Event:

Day(s)

:

Hour(s)

:

Minute(s)

:

Second(s)

REGISTER

Register yourself and, if you are a team leader, your volunteers.  ALL members and volunteers MUST be registered so please take care of this early.  https://charityauction.bid/eaa2020

Save these 2020 Dates

Set Up
Friday, March 27
Check with your team leader for time; if unsure, come at 10 am.

ALL VOLUNTEERS Walk-Through
Friday, March 27 – 6:00 pm

AUCTION NIGHT

Saturday, March 28 – Doors Open 5 pm
Volunteers arrive between 4-4:30 pm

Donate Now:

Tell us about yourself.

Tell us about the donor.

If yes, check, then skip to the next section. If no, keep going!

If you have a digital logo or photo which will help us promote the donor, please use this tool to attach it now.

Of course, if this is only if they prefer public acknowledgment.
Click or drag a file to this area to upload.

Tell us about the donation.

If display materials need to be returned, please list:
Please note per each, per lot, etc.
Specific date(s) of use? "Must use by" date? Blackout dates? Restrictions or requirements?

If you have photos of the donation, or other items which will help us display/promote it, please use this tool to attach the digital assets now. Alternately, you can send them to data@beachrotary.org via email. Thank you!

Click or drag a file to this area to upload.
Click or drag a file to this area to upload.
Click or drag a file to this area to upload.
Click or drag a file to this area to upload.

Display items can be delivered with the donation. Clearly mark each whether for the winner or only for display and need to be returned.

Examples: [a] Already given to Solicitor [b] Please ask the solicitor to contact donor [c] In the process

After you click SUBMIT, please wait while your information is received. You'll see a green block here with a success message once that has happened. We'll also send you an email with a copy of your submission. Thank you.

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