Proposing a New Member

Step 1: Share Rotary

Consider the following approaches for finding future Rotarians:

  • Wear your Rotary pin to initiate conversations about your involvement with Rotary.
  • Share stories of exciting club projects with colleagues, friends, and acquaintances.
  • Leave your Rotary Magazine in waiting rooms, along with information on how to contact your club.
  • Invite colleagues to join you at your weekly Rotary meeting.
  • Distribute Rotary Basics (595-EN), This Is Rotary (001-EN), and What’s Rotary? (419-EN). All three are available from, the RI Catalog, or your international office.  Ask your Membership Chair, who may have copies handy.
  • Offer potential members a copy of the club’s informational brochure and direct them to this website.
  • Invite potential members to become involved with a club activity or service project.
  • Familiarize yourself with, and recommend the prospective member enjoy, District 5100’s site,
  • Encourage prospective members to tour the RI Web site and view membership videos:

Step 2:  Familiarize yourself with Rotary Membership Qualifications

See the Manual of Procedure (035-EN), RI Constitution Article 5, RI Bylaws Article 4, and Standard Rotary Club Constitution Articles 7 and 8. All are available as pdf at and your club President and Secretary have hard copies.  Your club board members, particularly the membership chair, can answer any questions you may have.

Step 3: Board Pre-Approval

Form part AComplete MemberProposal-A_v2014-10.pdf and return the form to your club secretary for submission to the club’s board of directors.

Remember: Do not inform the prospective member of the proposal until after the board approves it.  Wait for the club secretary to notify you of the board’s decision, which will come within 30 days of the submission.  The board can vote via email; if there is time sensitivity, you may ask the secretary to expedite your application.

It can seem odd, at first, to do paperwork before confirming the prospective member’s interest in joining the club.  It’s important to follow this step as it protects everyone from discomfort -or worse- should the Board not approve the candidate.  Should this be the case, please talk to your club secretary or board for next steps.

Step 4:  The Prospective Member Applies for Membership

After your club board approves the candidate:

  • Meet with the proposed member and invite them to consider joining the club.  Additional informational materials are available; use your judgement as to how to best meet this need of the proposed member.  Be sure to go over  Pre-Membership-Expectations_v2016-08.pdf.
  • Ask the proposed member to complete and sign the New Member Application. Return the form to the club secretary.  [awkward pdf]  [  -you must log in to DaCdb for the link to work]
  • Publish the proposed member’s name and classification to the club by sending an email to all club members. This Rotary Club’s Bylaws allow seven days for club members to consider and file objections, if any.

Step 5:  Welcome!

  • If no objections are received, the proposed member pays the admission fee and becomes a Rotarian!
  • The club secretary or president immediately reports the new member to Rotary International via Member Access at and an induction ceremony is planned.
  • Arrange an information session for the proposed member.  This will include yourself as sponsor, the new member, the Membership Chair and the new member’s Mentor.  This is your last formal duty as a sponsor.