Spring Gala: for Members



Do what you can when you can.  Trade tasks with others.  S t r e t c h  yourself a little!  This is the one project each year that requires the participation of ALL club members.


• Lead or work on event committees.
• Be at the Museum for training and walk-through the Friday before the auction.
• Help with setup at the Museum on Friday, breakdown Saturday night and/or final cleanup Sunday. Many hands make light work!
• Committee Chairs: ensure all responsibilities and volunteers for your committee are fully managed.

buy/sell 4 TICKETS

Buy a ticket to the event for yourself and SELL tickets to people in your circle of influence who may be high bidders due to their belief in children’s programs and their resources to bid. Selling tickets not your cup of tea?  Trade duties with another member so you’re both tasked with what you are best doing.  Don’t just ignore; trade and engage!



  1. pdf file Donor Letter & Form
  2. pdf file Donation Form only
  3. Online Donation Form

Completed forms go to Brad.  Take a photo of the form and email to data@beachrotary.org. Or, give forms to him at a club meeting.

Digital assets. It helps A LOT when you provide the donor’s logo and photo(s). You can attach them when you fill out the Online Donation Form  or email to data@beachrotary.org.

Auction Items go to Nancy.  Ask the donor to help us market their business with items  to help with display, such as their business cards, brochures, or returnable items.  

Last day to submit items:
Tuesday, March 17, 2020 at the club meeting.

Time to Event:









As soon as Brad announces the site is ready, head there to register yourself and, if you are a team leader, your volunteers.  ALL members and volunteers MUST be registered so please take care of this early.

Save these 2020 Dates

Set Up
Friday, March 27

Check with your team leader for time

Friday, March 27 5:30 pm

Saturday, March 28 – Doors Open 5 pm
Volunteers arrive by 4 pm

Donate Now:

Tell us about yourself.

Tell us about the donor.

If yes, check, then skip to the next section. If no, keep going!

If you have a digital logo or photo which will help us promote the donor, please use this tool to attach it now.

Of course, if this is only if they prefer public acknowledgment.

Tell us about the donation.

Please note per each, per lot, etc.
Specific date(s) of use? Must use by date? Blackout dates? Restrictions or requirements?

If you have photos of the donation, or other items which will help us display/promote it, please use this tool to attach the digital assets now. Alternately, you can send them to data@beachrotary.org via email. Thank you!

Physical display items can be delivered with the donation. Clearly mark whether each is for the winner, the auction table, and if any need to be returned.

Examples: [a] Already given to Solicitor [b] Please ask the solicitor to contact donor [c] In the process

After you click SUBMIT, please wait while your information is received. You'll see a green block here with a success message once that has happened. We'll also send you an email with a copy of your submission. Thank you.