Wednesday Workshop:

July 1, 2020, 5:15 – 6:40 pm

This Week

  • Review of projects. 
  • Review of budget.  Still holding off on spending in anticipation of a second wave.
  • Next Networking Meeting:  July 13, 5:15 – 6:15 pm
    • Next Strike Force Meeting:  July 13: 6:25ish – 7:30 pm  HOMEWORK:
      • Be prepared to report in depth on projects so as to firm up summer plan.  That means not only your projects, but be ready to talk about other people’s – ponder, read, whatever is needed.
      • Be prepared to schedule Strike Force meetings through August (at least)
      • Call at least ONE Rotarian and invite them to join in.  More hands are needed to accomplish all these projects!
      • See the bottom of the projects list for Funding Process docs to review prior to the meeting

Team Projects

“Identifying Needs” Flyers + Social Media

  • Mark & Monica: Draft flyer content:  1 flyer for NPO leaders and 1 for them to distribute to end users; shows services available, what to do if you need help
  • Keleigh: Create flyers/visually polish Mark & Monica’s efforts. PDF versions for emailing + web-friendly for use on Facebook, Instagram, etc.
  • Monica: Work with Meg to translate flyer

Rotary Public Relations

  • Monica: Submit TY to Observer for Anita’s Fish Fry
  • Keleigh: Send Monica, Meg press kit and Observer submission address [done]
  • Meg: Draft press release about what Rotary is doing re Covid Response
  • Meg: Consider weekly or bi-weekly Rotary mini-article in the Observer

Homeless Youth Demonstration PROJECT GIFT CARDS

  • Meg: Draft guideline for Jamie and/or Elly in how funds can be used, how kids qualify, what flexibility exists, what reporting is requested.
  • Mark:  Research & purchase cards, deliver to Ellie Rosaire for distribution. [done]

 keep pantries stocked

  • Dan: Notify this group if food is needed for the little pantries.
  • Charlotte:  Notify this group if there are food bank needs.
  • Natalie:  Notify this group if Food4Kids or school bus delivery programs are in need.

Identify & Catalog Service Providers, Services

  • Keleigh: Ask Brad for assistance getting the club filespace set up.

Marketing Plan for SPCCF portal

  • …for building recurring donors through SPCCF portal.  EVERYONE

DETERMINE PROCESS FOR ASSESSING & PROCESSING REQUESTS, TRACKING FUNDED PROJECTS

  • Review PRF draft process with an eye to reducing it to essential elements
  • Create documents:
    • Overview for the solicitor, with  request form,
    • Scoring sheet,
    • 2 Letter templates, not funded and funded; the latter includes agreement to sign/return.
    • PRF President’s Guide, including a tool for tracking funded projects and ensuring all steps are completed by both PRF and the entity funded.
  • Draft process docs (currently in use):  PRF-grant-process.zip
  • Meg will re-draft so all should send comments and ideas to Meg.

Areas of Responsibility

  • All: Grow the Monday list of attendees.
  • Meg:  2020-21 Chair, Documentation, Procedures, Elly/School District Liaison
  • Keleigh: Liaison to Treasurer, web/graphics support, SPC Community Foundation
  • Mark: Deliveries, Utilities, Homeless Students Grant, PC Emergency Management
  • Monica:  Hispanic Community, with Mark, writing.  with Meg, PR
  • Dennis:  PCFD1, Village Club
  • Nancy:  PPR, Wellspring
  • Lanie:  Peninsula Rotary Foundation
  • Charlotte:  OP Food Bank
  • Natalie: Food 4 Kids Backpacks Program
  • Dan: Watches/fills Long Beach Little Pantry
fish fry fundraiser for covid-19 relief #rotaryresponds

Photos from Anita’s Community Fish Fry which raised funds for our committee.  Clockwise from left: Hayden and Sarah, Joe & Charlotte, Monica, Lynn

How can we coe closer together when we are asked to stay apart?

This Week's participants

  • Meg Parsons, Chair
  • Monica Sicard
  • Keleigh Schwartz
  • Nancy McAllister
  • Mark Magee (absent/excused)
  • Lanie Kary (absent/excused)
  • Dennis Long (absent)
  • Dan Nydeggar (absent)
  • Natalie Hanson (absent/on-call)
  • Charlotte Palliani (absent/on-call)

Calendar

Public & Private Service Providers Networking Workshop:
2nd Mondays
5:15 – 6:15 pm

#RotaryResponds Strike Force Workshop
•  follows the networking meeting
•  most other weeks Weds 5:15 -6:30pm
Contact Meg to confirm dates/times/login

Zoom information is sent by email to anyone on the list; if you aren’t receiving, contact Meg.

Covid Response funds raised

+$8,950.  EAA Online Auction
+$1,930.  Anita’s Fish Fundraiser

+$10,880.

Covid Response funds allocated: $0.

Spent
-$1,000.  Homeless Students Project
-$2,500.  PPR General Support
-$   500.  PPR Laundry of Love
-$4,000

Earmarked:
-$1,000.  Grocery and Medication Deliveries
-$.  500.  Printing (advertising & faux cash)
-$1.500.

Z

Mask-Specific Fund

+$370.  Collective donations
– $50. paid for 40 masks 5/2020
-$125 paid for 100 masks 6/2020
-$195. paid for 150 masks (bill due 7/2020)
= $0.  This fund is now closed.  Additional mask efforts, if elected, will come from the general COVID fund (above).

Goal

Serve those in need due to COVID19 by filling the gaps of public and private services.

 

Objectives

  • Identify and Inventory needs: Users of existing services and home-bound without outside connections
  • Broker individual and institutional needs, referring to existing programs and services and providing direct service when needs cannot be met through existing channels.
  • Provide a networking forum for private and public entities serving those in need.
fish fry fundraiser for covid-19 relief #rotaryresponds
fish fry fundraiser for covid-19 relief #rotaryresponds